Constitution

IBM Hursley Cricket Club (IHCC)

Constitution

Membership and meetings

  1. The club shall be called the 'IBM Hursley Cricket Club', hereinafter referred to as ‘IHCC’.

  2. The IHCC shall consist of 2 sections, a Senior and a Colts, with each having its own financial and operating procedures, and both being governed by the articles in this Constitution."

  3. All IHCC members shall be members of the IBM Hursley Club (of which the IHCC shall form part), and shall have paid any subscriptions under article 11.

  4. The IHCC shall be controlled by a committee consisting of 4 officers, viz. the Chairman, the Club Captain, the Secretary, and the Treasurer, plus 7 additional members including the Club Welfare Officer. The committee shall consist of not more than eleven, and not less than five, and four shall form a quorum. The committee shall appoint additional captains, plus roles and responsibilities as required.         

  5. At least three of the Committee must be unrelated to each other and not co-habiting.

  6. All officers and members of the committee shall be elected by the members of the IHCC at the Annual General Meeting. They shall hold office until the next Annual General Meeting when their period of office will automatically terminate, but they may stand for re-election if they so wish.

  7. The committee may co-opt additional members if required, but such members shall not be entitled to vote on formal proposals.      

  8. The Committee shall consider skills needed and diversity on the Committee.

  9. The Committee shall meet at least four times each year.

  10. The Committee shall appoint a Welfare Officer to ensure compliance with safeguarding legislation and the ECB Safe Hands policy. The Club Welfare Officer shall be a committee member and report to the relevant Committee meetings. Any reports and actions taken shall be minuted.

Annual General Meetings

  1. The committee shall call a general meeting of the IHCC, to be called 'The Annual General Meeting' not later than the 31st October each year. Fourteen days clear notice must be given, and the notice must include full and sufficient detail of any special matter to be considered at the Annual General Meeting. The quorum at any general meeting shall be eight members.

  2. The posting of a ‘suitable notice’ (including electronic) shall be considered to be adequate notice to all members of an Annual General Meeting or Extraordinary General Meeting.

  3. Nomination of candidates for election as officers or committee members should be given in writing to the secretary at least seven days before the date of the Annual General Meeting, but the chairman may admit nominations up to the time of voting.

  4. An Extraordinary General Meeting may be requested by the written application to the Secretary by any nine members of the club. The application must state the reason for the general meeting so requested. The  secretary, upon receipt of such a written application, shall forthwith post fourteen days notice of the general meeting, stating the reason or reasons given by the requesters. The meeting shall be limited solely to the business posted.

  5. The committee in office will establish working guidelines for committee business as considered appropriate.

 

Personal Interests

  1. Whenever a Committee members has a personal interest in a matter to be discussed he/she must declare it, withdraw from the part of the meeting (unless asked to stay), not be counted in the quorum for that agenda item and withdraw during the vote and have no vote on the matter concerned. Any such conflict of interest must be recorded and minuted in the meeting minutes.

 

Affiliation

 

  1. The Club shall adopt and implement the ECB “Safe Hands – Cricket’s Policy for Safeguarding Chidlren” and any future versions of this Policy. The Club will also have a separate Safeguarding Policy as required by the ECB.

 

Membership

 

  1. The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will have an equitable pricing policy and will keep subscriptions at levels that will not pose a significant obstacle to people participating.

  2. Subscriptions and match fees in respect of the following season shall be decided at the Annual General Meeting.

 

Code of Conduct/Disciplinary issues

  1. IBMHCC has a Code of Conduct and expects all of its members to adhere to the principles contained within it.  Any breaches of the Code will be dealt with under the Disciplinary/Complaints Procedure.  Both the Code of Conduct and Disciplinary/Complaints Procedure can be found on the Club's website.

 

Amendments to the Constitution

  1. Amendments to the Constitution may be made at general meetings only, and by consent of a majority of the members present. Any proposal involving an alteration must be included in the notice of the general meeting at which the matter is to be resolved.

 

Winding up of IHCC

  1. The members may vote to wind up the Club if at lest three quarters of those present and voting support that proposal at a properly convened general meeting.

  2. The Committee will then be responsible for the orderly winding up of the Club’s affairs.

  3. After settling all liabilities of the Cricket Club, any remaining assets shall be transferred to the IBM Hursley Club.

Original signed and held by the IHCC Secretary.

 

NOTE:

Original ‘rules’ Adopted by the First Annual General Meeting on 19th September 1962:  and amended by:

  • the Third Annual General Meeting on 14th October 1964,

  • the Fourth Annual General Meeting on 13th October 1965,

  • the Nineteenth Annual General Meeting on 27th October 1980,

  • the Forty Eighth Annual General Meeting on 2nd November 2009,

  • the Forty Ninth Annual General Meeting on 22nd November 2010.

  • the Fiftieth Annual General Meeting on 30th November 2011

  • the Fifty-Seventh Annual General Meeting on 29th October 2018